Best file storage and sharing for small businesses

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Replace Dropbox or Box: stop paying twice for storage

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#1OneDrive (in Microsoft 365 Business Basic)

Included in suite

Try OneDrive (opens in new tab)

Best for: Teams already paying for Microsoft 365

Price: 1 TB per user included with Microsoft 365 Business Basic ($7.00/user/mo, paid yearly)

1 TB per user, $0 extra

Sharing with outsiders is clunkier than Dropbox

Source: microsoft.com/en-us/microsoft-365/business/compare-all-microsoft-365-business-products · checked Oct 14, 2026

#2Google Drive (in Workspace)

Included in suite

Try Google Drive (opens in new tab)

Best for: Teams already on Google Workspace

Price: Included: 30 GB pooled per user (Starter), 2 TB (Standard), 5 TB (Plus)

$0 extra

Starter's 30 GB pooled is small

Source: workspace.google.com/pricing · checked Oct 14, 2026

#3Box Business Starter

Low-cost

Try Box Business Starter (opens in new tab)

Best for: Tiny teams that need Box-style sharing cheaply

Price: $5/user/mo billed annually ($7 monthly), up to 10 users, 100 GB

$5/user

Max 10 users, 100 GB

Source: box.com/pricing · checked Oct 14, 2026

#4Nextcloud

Open sourceSelf-hostable

Try Nextcloud (opens in new tab)

Best for: Teams with IT help that want full control of files

Price: Open-source server software you can self-host

Open source

Hosting, backups and security are on you

Source: github.com/nextcloud/server · checked Oct 14, 2026 · Hosting cost not included

#5Dropbox Standard

Legacy

Visit site (opens in new tab)

Best for: Teams sharing large files with outsiders

Price: $15/user/mo; Advanced $24/user/mo

Starts at 3 TB for the team

Pure storage cost on top of your suite

Source: dropbox.com/business/pricing · checked Oct 14, 2026 · Billing period of displayed price not confirmed

#6Box Business

Legacy

Visit site (opens in new tab)

Best for: Content management with compliance

Price: $15/user/mo billed annually ($20 monthly), min 3 users. Business Plus $25 ($33)

Unlimited storage
Box AI included

Min 3 users

Source: box.com/pricing · checked Oct 14, 2026

Frequently asked questions

What's the cheapest paid file storage tool for a small business?

Of the per-user plans we verified, Box Business Starter is the lowest at $5/user/mo ($5/user/mo billed annually ($7 monthly), up to 10 users, 100 GB). Prices checked Oct 14, 2026.

Are there free file storage tools?

Yes. Options with a $0 plan or free software include Nextcloud. Free plans have limits; see each card.

Are there open-source file storage tools?

Yes: Nextcloud. Self-hosting means you handle updates, backups and security.