Best scheduling tools for small teams

Replace guides

Replace Calendly: cheaper booking tools for small teams

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#1Cal.com

Open sourceSelf-hostableFree plan

Try Cal.com (opens in new tab)

Best for: Calendly-style booking with a free tier and a self-host option

Price: Free for individuals. Teams $12/user/mo yearly. Organizations $28/user/mo yearly

Free plan for individuals
Open source; can be self-hosted
Team scheduling on Teams plan

Team features are paid per seat

Source: cal.com/pricing · checked Oct 14, 2026

#2Reclaim.ai

AI-nativeFree plan

Try Reclaim.ai (opens in new tab)

Best for: Teams that want AI to defend calendars, not just book meetings

Price: Free (1 user). Starter $10/seat/mo yearly ($12 monthly). Business $15/seat/mo yearly

AI auto-schedules focus time and habits
Advertised Calendly switch discount

Starter caps at 10 seats

Source: reclaim.ai/pricing · checked Oct 13, 2026

#3Google Calendar appointment booking pages

Included in suite

Try it (opens in new tab)

Best for: Simple 1:1 booking for teams already on Workspace Business Standard or higher

Price: Included in Google Workspace Business Standard ($14/user/mo, annual plan)

No new vendor
$0 extra on Business Standard+

Not listed on Business Starter
Light on routing

Source: workspace.google.com/pricing · checked Oct 14, 2026

#4Calendly Standard

Legacy

Visit site (opens in new tab)

Best for: Polished booking links for client-facing teams

Price: $10/seat/mo (annual billing view). Teams $16/seat/mo. Enterprise from $15k/yr

Invitees need no account
Huge integration list

Routing and round-robin need Teams

Source: calendly.com/pricing · checked Oct 14, 2026 · Monthly-billing price not captured

#5Motion

AI-native

Try Motion (opens in new tab)

Best for: Ops-heavy teams that also want AI project planning

Price: Pro AI 19/seat/mo, Business AI 29/seat/mo (billing period not shown in our fetch)

Combines tasks, projects and calendar

Most expensive option here
Billing terms unverified

Source: usemotion.com/pricing · checked Oct 13, 2026 · Billing period UNVERIFIED

Frequently asked questions

What's the cheapest paid scheduling & booking tool for a small business?

Of the per-user plans we verified, Reclaim.ai is the lowest at $10/user/mo (Free (1 user). Starter $10/seat/mo yearly ($12 monthly). Business $15/seat/mo yearly). Prices checked Oct 13, 2026.

Are there open-source scheduling & booking tools?

Yes: Cal.com. Self-hosting means you handle updates, backups and security.