For small businesses with 5-50 employees
Stop overpaying for SaaS.
Free and low-cost tools now do nearly the same job as legacy software that costs small businesses thousands a year. We show verified prices, honest tradeoffs, and the savings math.
16 replace guides · 11 categories · 107 plans checked on vendor pricing pages · last verified Oct 14, 2026
- Prices verified Oct 14, 2026
- No paid rankings, ever
- Every price links to its source
- Savings math shown on every page
79 vendors' plans checked on their own pricing pages
Logos identify the products we review. No endorsement, sponsorship or partnership is implied.
Replace guides
Biggest verified savings for a 10-person team
Best verified scenario on each guide, using list prices and the math shown on the page.
Replace HubSpot / Salesforce
cheaper alternatives to HubSpot and Salesforce
Save up to $7,320/yr at 10 users
Replace Zendesk / Intercom
cheaper help desks and AI agents
Save up to $4,320/yr at 10 users
Replace Typeform / SurveyMonkey
forms and surveys for less
Save up to $3,312/yr at 10 users
Replace DocuSign
e-signatures for less
Save up to $2,640/yr at 10 users
Replace Canva / Adobe
design tools for less
Save up to $2,000/yr at 10 users
Replace Microsoft 365 / Google Workspace
how to pay less (honestly)
Save up to $1,980/yr at 10 users
Method
How it works
Verified prices
Every price links to the vendor's pricing page with the date we checked it. What we can't confirm is labeled UNVERIFIED.
Honest tradeoffs
What you give up, how hard the switch is, and when not to switch.
Math you can check
Every savings number shows its formula. Run your own numbers in the calculator.
Categories
Browse by business job
Editorial picks with verified prices, grouped by what the software does for you.
Scheduling & booking
Booking links, AI calendars and team scheduling, ranked for 5-50 person businesses.
5 tools ranked
Invoicing & accounting
From free invoicing to full accounting: options ranked by value for small teams, including when to keep QuickBooks.
7 tools ranked
Customer support
Help desks, shared inboxes and AI agents that answer the easy questions, ranked for small teams.
6 tools ranked
Communication
Meetings, chat and async video: free, open-source and low-cost picks, plus what's already in your suite.
9 tools ranked
Project management
Boards, lists and timelines without enterprise pricing, including open-source and self-hosted picks.
7 tools ranked
CRM & sales
Contacts, deals and pipelines for small sales teams, from free plans to open-source CRMs.
6 tools ranked
Marketing & email
Newsletters, automations and social scheduling priced for small teams, including self-hosted options.
10 tools ranked
Documents & e-signature
Send contracts and collect forms without per-seat enterprise pricing, including open-source signing tools.
8 tools ranked
File storage
Before you pay for Dropbox or Box, check the storage already included in your suite.
6 tools ranked
Design
Templates for everyone, pro tools for your designer, and free and open-source options.
7 tools ranked
Security & passwords
Shared vaults and admin controls without overpaying: the cheapest place to buy real security.
5 tools ranked
Guides
Guides
How to audit your SaaS spend in an afternoon
A 4-hour, step-by-step SaaS audit for 5-50 person businesses: find every subscription, count real users, spot overlap, and decide what to cut before renewal.
When NOT to switch SaaS tools (even if it's cheaper)
Honest rules for when a cheaper tool isn't worth it: payback math, accountant and compliance lock-in, annual contracts, and the hidden costs of self-hosting.
A free and open-source software stack for a 10-person business
A practical free and open-source stack for a 10-person business (meetings, chat, docs, files, PM, CRM, email, e-signature, passwords), with honest hosting costs and low-cost hosted alternatives.
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